Requesting Documents from Students on an Application

EduCtrl allows staff members to request additional documents from students during the university admission process.

Although students can already upload academic documents, SOPs, and other configured documents through the Student Documents section, there may be situations where additional or missing documents are required for a specific application.

Requesting a Document

To request a document from a student:

1. Open the Application Details page
2. Navigate to the Document Requests section
3. Click “Request Document”
4. Enter:
   • Document Title
   • Description or instructions
5. Submit the request

Student Notifications & Upload Process

Once the request is created:

• The student will see the document request in their dashboard
• The request will also appear in the related application details page
• The student can directly upload the requested document from there
• An email notification is automatically sent to the student regarding the request

Document Submission Notifications

After the student uploads the requested document:

• The staff member assigned to the application will receive a notification
• Staff can review and download the uploaded documents

Download Options

Staff members can:

• Download individual documents
• Download all received documents together as a ZIP file

The system also records and displays the date on which the document request was created for better tracking and reference.